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Records Retention and Disposal Schedule

This schedule applies to the records that are created and managed by HMI Prisons staff, or any agency or organisation acting on its behalf.

This policy covers information created, received or held by HMI Prisons in order to carry out its business or support functions in relation to the inspection of places of detention. This policy covers:

  • Personal information: any information that relates to an identified or identifiable individual, as described by the UK General Data Protection Regulation (GDPR).
  • Public record: any information which need to be selected for permanent preservation, as required by the Public Records Act 1958.
  • All other information: any information which does not contain personal information and does not need to be kept for public record.

All these types of information can be gathered through HMI Prisons’ routine inspections, thematic inspections or as part of other business or support functions. This policy covers all of these.